Registration

Camper Guide 2022  ~  Please have a read.

RPC COVID-19 Vaccine Policy

COVID-19 is not gone from our communities as is evident from trends we are seeing across Ontario and the world.  The Public Health Agency of Canada maintains that vaccines are the most important tool to protect ourselves and our communities against the impacts of future waves of COVID-19.

Given that our population includes both those under 5 years of age and older at-risk age-groups, we have an obligation to do all we can to maintain as safe an environment as possible for our staff and campers alike.

For this reason, we have implemented the following policy regarding vaccinations for the summer of 2022.

This has not been an easy decision however, we believe that this is the best course of action to give us stability for the summer and is in the best interest of our staff and campers.

Policy

Healthcare professionals and applicable public health recommendations are guiding our response to COVID-19.  Vaccination requirements for the 2022 summer camping season include the following:

• All staff must be fully vaccinated for COVID-19 prior to arriving at camp (currently two vaccines at least two weeks before arrival)
• All campers (including everyone attending, volunteering, or visiting camp) aged 5+ must be fully vaccinated for COVID-19 prior to their arrival at camp (currently two vaccines at least two weeks before arrival).
• Valid medical exemptions (in Ontario, a medical exemption approved by your public health unit and displayed on an enhanced vaccination certificate with QR code) must be shared with the camp office at least two weeks prior to arrival.  Exemptions from outside Ontario will be considered on a case-by-case basis and at camp management’s sole discretion.  Where a jurisdiction has a government process to evaluate medical exemptions similar to Ontario, evidence of such exemption will be requested.  If approved, alternative measures may be required (e.g., proof of a negative PCR test taken within 72 hours prior to arrival at camp).

You must be 19 years of age or older to request a cabin booking at Red Pine Camp.

 

The rates as posted above include 3 meals daily, cabin accommodations, and use of all camp facilities.

 

All rates are subject to HST(13%).  Children’s rates are based on their age as of July 1st this year.

 

Campers attending a FULL SESSION should appear on the registration request.  Campers attending for a partial session (eg. visiting for a few days) should not appear on the registration, but should check in at the office upon arrival as a daily camp visitor and settle their account at that time.

 

Accepted camper registration requests will be considered as “in camp” and will each be charged the full session fee.

Once your cabin has been assigned to you and you have received your cabin assignment email, a deposit of $150.00 per adult (16 and over) per session and $100.00 per child (aged 4 and over) per session is required to confirm your registration. The deposit for Canada Day Weekend and Labour Day Weekend is $100.00 per adult and $50.00 per child. There is no deposit required for campers under the age of 4 years.

 

Your deposit is required at the camp office immediately upon receiving your cabin assignment email. Deposits may be paid by cheque mailed to the Ottawa office, e-transfer to redpine@redpinecamp.org, or through your bank as a “bill payment”. Please see “How to Pay Your Bill Online” for information.

Final camp bills are due two (2) weeks prior to your arrival at camp.

Each cheque that is returned or dishonoured will incur a $50 plus HST, administration charge which will be added to your camp bill.

NEW PROCESS – Campers are asked to settle their final camp bill two (2) weeks prior to their arrival at camp.  Please ensure that the campers appearing on the bill for the session intend to be at camp for the full timeframe.  If not, please remove them from the booking. We will create a Daily Visitor bill or they can be added on to your registration at camp if plans change.  Cancellation Policy – see below.

CHECK CAMP RULES BEFORE INVITING FRIENDS.

Please inform the office in the morning of a day when you expect guests to notify the dining hall staff. When your guests arrive, they must check in at the office to sign waivers, confirm a health check and settle their fees at that time.  If day or meal visits are allowed, please contact the camp office for rates.

 

If overnight guests are allowed – Guests staying overnight at camp must have a family cabin in which to stay.  Red Pine Camp does not allow sleeping in tents, vehicles or trailers on site.

CHECK CAMP RULES BEFORE INVITING FRIENDS.

If you have guests visiting you at camp on a Sunday, please let the office know  when you check in or Sunday morning to collect waivers and settle any fees that would be incurred by their stay prior to Sunday lunch.  The office reopens Monday morning after breakfast.

Once checked-in at camp, there will be no camp fee refunds for families, groups or individuals who may miss meals or are absent from the camp for any portion of the paid reservation period.

 

COVID-19 ADDENDUM – Prior to arrival at camp, should a Red Pine family need to cancel their full booking due to Covid-19 symptoms or illness, call the office immediately and we will process a full cancellation and refund to the family.

 

Once checked-in at camp, there will be no refunds for families, groups or individuals who may miss meals or are absent from the camp for any portion of the paid reservation period.

 

FAMILY CAMP   The Red Pine Camp office must be notified of any adjustment(s) to the registration request (including camper cancellations), at least 30 days prior to date of arrival. In the event of a full registration cancellation at least 30 days prior to arrival, the deposit, less a $100.00 administration charge (plus HST 13%) for weekly registrations, and $50 (plus HST 13%) for long weekends, will be refunded. Cancellations with less than 30 days’ notice will receive a refund of the camp fees and any Tuck Shop deposit less the full deposit.

 

LEADERSHIP CAMP   Cancellations for Red Pine Leadership Camp requested before June 1st will receive a refund of any payments less an administration charge of 50% of the deposit. RPLC bookings cancelled after June 1st will be refunded the camp fees and any Tuck Shop deposits less the full deposit amount. Should you have any questions, please contact Janet Cottreau, the Executive Camp Director at janetcottreau@redpinecamp.org